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Results Analysis

This function allows you to group and rank records in a results set by extracting data values from a variety of fields. Use this function to find the most prevalent authors in a particular field of study or generate a list of institutions ranked by record count based on your search query.

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Ranking the Records

  1. Click Analyze Results on any Results page to go to the Analyze Results page. By default, the system will analyze by the first field listed on in the field menu. A chart of the top field values is shown at the top of the page, and a data table of the top field values is shown below that image. The top field values from the selected field are listed along with their record count.

  2. Select a field to analyze from the field menu list on the left.

Visualization: The visualization at the top of the page shows up to 25 values. You can change from a Treemap chart to a Bar graph, you can download a JPG image of the visualization, and you can Hide the visualization if you want to focus on the data table.

Data Table: The data table below the visualization shows up to 500 values. You can also change the sort order and set the Minimum record count.

  • Sort Order. The Sort selected in the data table also changes the order of the values in the Visualization.

    o Record count ranks the values from high to low, according to the number of records in which each value (minimum record count) appears.

    o Selected field sorts the list in ascending alphabetical (A-Z) or numeric (0-9) order.

  • Minimum record count (threshold). To be listed in the results table and the visualization, a value must appear at least "this" number of times in the set. Example: If you select Author and set a threshold of 4, then an author's name is included in the results table if it appears in 4 or more records.

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Viewing Records from the Results Page

To view records containing field values that appear in the results report:

  1. Select the check box of each field value that you want to view.

  2. Click the View Selected button at the bottom of the table to go to the Results page to view the records that contain the selected field values.

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Excluding Records from the Results Page

To remove records containing field values that appear in the results report from your results list:

  1. Select the check box of each field value that you want to exclude.

  2. Click theExclude Selected button at the bottom of the table to go to the Results page to view the records that do not contain the selected field values.

For example, suppose you are analyzing the results by Author field. If there are certain authors whose works you do want to exclude, then select the check box for those authors, and then click the Exclude Selected button at the bottom of the table.

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How We Calculate % of NNNN Field

The formula for calculating the number that appears in this column (column to the right of the Record Count column) is as follows.

Record Count ÷ Number of Records Analyzed x 100 =

Example: 9 ÷ 349 x 100 = 2.5788 %

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Analyze Results Help Topics

This Help page includes information about the following topics.

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Save Analysis Data to File

To save the results that appear in the results table:

  1. Select the number of rows you want to download. You can choose to download just the rows displayed on the page, or all, up to 200,000 rows.

  2. Click the Download button to download the file, named "analyze.txt".

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About the Results Page

After Viewing Selected or Excluding Selected values, the Results page lists the records from the original set that meet your selections. This new set is added to the Search History table.